Buildium is a comprehensive property management software designed specifically for the needs of property managers.

From property accounting to owner portals and rental services, Buildium is the ultimate tool for any property management business.

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This software has so many features that it can be a bit overwhelming at first.

Not sure where to start exploring Buildium and its wide range of advanced features?

We’ve done an in-depth analysis of Buildium’s services and functionality so you don’t have to.

Here’s everything you need to know about Buildium property management software.

Buildium Rental Management & Accounting Features 

Buildium accounting software takes the power of other cloud accounting software, like QuickBooks, and tailors those tools to the specific needs of property managers.

This comprehensive accounting software allows you to track budgets, manage vendor payments, coordinate rental schedules with tenants, and ensure efficient tracking of all your transactions.

With Buildium’s integrated accounting software, you can be sure that your property and business expenses are accurately recorded and analyzed, ensuring the financial health of your company.

Property Accounting

Buildium and QuickBooks. Because Buildium’s property accounting software is specifically designed for property managers, you’ll never have to worry about incomplete or inaccurate accounting again.

With its cloud-based property accounting software, property managers can record and view every transaction made through their business. This includes payments, disbursements, deposits, and refunds.

You can create detailed transaction notes right in the software to track problematic payments, tenants with recurring late payments, and unpaid or unpaid fees.

Buildium’s property accounting software ensures that no transaction goes unnoticed and that all invoices are paid on time.

In addition to traditional property management accounting, Buildium also allows tenants to pay their share of maintenance fees through a co-payment feature. So you never have to chase down individual payments again.

Buildium’s real estate accounting software also ensures that your accounts payable are in perfect order. With its built-in calculator functionality, Buildium’s software shows property managers all unpaid amounts owed to their company and suppliers.

You can easily create work orders and invoices directly within the Buildium platform for a seamless online payment process. The system even allows you to set up automatic payments for recurring items or monthly invoices, saving you time and potentially money.

One of Buildium’s best features is the ability to automatically reconcile bank accounts in real time. This way, every check and deposit is recorded to ensure accuracy and improve the efficiency of your property management accounting. Say goodbye to manual data entry.

With its comprehensive suite of financial reporting and tracking tools, Buildium’s property management accounting software can generate a range of useful and comprehensive reports. This essential feature allows you to constantly monitor the financial health of your property management business to identify risk factors, unpaid invoices, and inefficiencies.

All reconciliation reports generated by Buildium are audit-compliant. With Buildium accounting software, you can easily generate a number of reports:

• Balance Sheets;
• Income Statements;
• Cash Flow Statements;
• Budget and Actual Expense Comparisons;
• General Ledgers;
• Owner’s Account Statements and Closing Balances;

Company Financials  

Managing the financial health and growth of your property management company is made easy with Buildium’s side-by-side accounting data platform..

This hands-on approach to property management accounting allows you to track every expense and income with automated expense tracking and management.

With Buildium’s online payment platform, you can easily manage rental income, insurance deposits, and other tenant payments without having to go to the bank.

Payment Service

In addition to entering financial transactions in real time, property managers can also automate recurring monthly expenses such as office rent, insurance, or legal bills using these customized forms.

Online Payments with Buildium Tenant Portal

Buildium Tenants

With Buildium’s automated billing and payment processing system, property managers can reduce payment processing time by up to 70% thanks to an online payment portal.

This means you’ll get your money faster and more efficiently.

Tenants or residents can authorize a bank account or credit card through the Buildium resident portal and set up recurring payment schedules. This ensures timely payments and less hassle for both you and your tenant.

With this payment processing software, you’ll never have to worry about running out of funds or managing your finances due to bank delays.

Payments are automatically deposited into your bank account.

In addition to collecting rent and other payments on time, you can pay your company’s bills through the Buildium platform in the most efficient way possible.

Payments will be recorded automatically.

With Buildium’s fully integrated general ledger software, you won’t have to worry about recording transactions or verifying payments.

Retail Cash Payments

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Buildium offers its tenants a premium service called PayNearMe, which allows them to pay rent in cash at over 20,000 authorized locations across the United States.

This easy-to-use system is ideal for property managers who manage large apartment complexes or affordable housing.

With PayNearMe, tenants can pay rent in cash without the need for a bank account, credit card, or government-issued photo ID.

• To use PayNearMe, a tenant only needs a printed payment slip or a mobile payment code provided by your property manager.

Once tenants receive this code, they can visit a participating PayNearMe branch, show their unique payment code, and pay their monthly rent or other fees in cash.

This affordable option is perfect for all types of tenants and ensures that you receive your rent on time.

Payments made through PayNearMe are deposited into your company bank account within 5 business days, with no risk of chargebacks.

After each PayNearMe payment, Buildium accounting software is automatically updated, so you don’t have to worry about tracking your payments.

PayNearMe helps eliminate the risk of fraud, theft, and other payment disputes. You can rest assured that PayNearMe payments are guaranteed.

1099 e-Filing

Buildium Review

One of the most underrated features of the Buildium program is the ability to e-file 1099 forms in minutes.

Simplify your tax season by filing your 1099 forms electronically with the Buildium program. This will save you time and unnecessary effort.

This easy-to-use e-filing system ensures accuracy by recording all payments to landlords and vendors directly into your Buildium account. So you don’t have to deal with a complicated filing system when it’s time to file your taxes.

Property managers can easily create tax forms online, fill them out, mail them, and ship them via UPS the same day they are electronically filed. It’s that simple.

You can also get ahead of tax season with Buildium’s e-filing service. Buildium launches its e-filing tool a month before the official IRS deadline.

This extra time allows property managers to verify tax identification numbers, check payers with incomplete tax information, and ensure all files are properly organized before the official filing deadline.

When you file your return through Buildium’s e-filing service, Buildium will send digital copies of your 1099 forms to your beneficiaries, in addition to a paper copy for your office records.

The digital copies are completely free, and you can track their delivery to ensure that all beneficiaries receive their digital copy and meet key deadlines.

Buildium Tenant Portal & Business Operations

The primary benefit of Buildium’s business operations software is the flexibility it provides to fit your specific property management needs.

No more trying to manage everything in generalized accounting and CRM softwares!

Buildium’s programs are designed with the property manager in mind. They easily fit into your current business operations and processes.

Here are our thoughts on some of Buildium’s primary business operations features and services.

A key benefit of Buildium’s operations management software is its flexibility to adapt to your specific needs.

With Buildium’s Resident Hub, property managers can streamline their daily operations and create a centralized space for residents to communicate with each other and with you.

This simple and streamlined resident portal is perfect for communicating with residents, collecting rent, and managing service requests. The platform also adds a professional touch to your relationships with residents and service providers, helping you be a better property manager.

One of the most useful features for property managers is the ability to collect rent or fees online, directly from the Buildium software.

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Property managers can view a resident’s payment history and even allow them to register a bank account or credit card to process recurring monthly payments. The Resident Hub is accessible from a desktop or mobile app.

Residents will love Buildium’s tenant portal for its community building features and accessibility. Property managers can quickly and efficiently share important notifications and updates with residents via bulletin boards, individual or group emails, and text messages.

In addition, the Resident Center offers a community bulletin board so that residents and homeowners associations can easily meet, discuss issues, and share news. This is a great way to connect residents with each other and create a sense of community within their property.

Owner portal

Buildium Owner Portal

Similar to the Resident Center, the Owner Portal allows owners to view a comprehensive financial summary of their building and investments.

This owner-accessible portal provides financial data and reports directly from property managers. It helps reduce the number of emails sent to owners on a regular basis.

The Buildium Owner Portal allows property managers to share real-time financial reports, including profit and loss statements, accounts payable and receivable, and specific transactions made on behalf of the property.

Owners can access comprehensive financial reports, such as balance sheets, from any device through the Owner Portal. Other important documents available through the Owner Portal include receipts, lease agreements, and many other important documents.

The Buildium Owner Portal is the perfect tool for owners to manage and track their real estate investments.

Owners can send funds to their property managers and view a complete history of transactions, allowing them to monitor the financial health of their investments.

Property managers can easily share important notifications and updates directly within the Buildium platform using hundreds of email and mailing templates. They can even send important documents via traditional mail with the EZMail option, which automatically prints and sends documents for just $0.80 per mailing.

Document Storage

Buildium CRM

Regardless of the size of the properties you manage, a large volume of important documents can be overwhelming and expensive.

With Buildium’s cloud document storage feature, you can easily organize and archive all lease agreements, insurance policies, and other important documents directly on a digital platform.

The platform allows you to upload an unlimited number of documents so you can maintain accurate historical and current records. These documents can be accessed from anywhere, via the Buildium desktop or mobile app, and shared with residents and landlords.

Some of the important documents stored in Buildium’s digital archiving system include:

• Lease agreements.
• Property policies and guidelines.
• Addenda.
• Invoices and transaction records.
• Meeting minutes.
• Inspection Reports.
• Floor Plans.
• Maps.
• Maintenance Request Information.

Maintenance Request Tracking

In addition to collecting rent, the Buildium Resident Center portal also allows residents to submit and track their maintenance requests.

This smart maintenance management tool allows residents, owners, or employees to submit maintenance requests and work orders, with the ability to attach photos or videos right from their phones.

Once a job is assigned, residents can…

Supplier invoices and expenses are accurately recorded in the Buildium property accounting software. They are also paid within the system, so you don’t have to worry about tedious data entry or late payments.

Tenants Insurance
Buildium Features

In partnership with MSI, the Buildium platform offers tenants insurance that protects both the property manager and its residents.

Through this self-service feature, your residents have access to tenants insurance that is fully integrated with the Buildium software and is easy to use and purchase, protecting them from accidents and liability.

Using MSI-powered tenants insurance through the Buildium platform, property managers can claim liability insurance for their residents. You can monitor this insurance to ensure that your residents maintain it.

This specially designed renters insurance offers up to $100,000 in liability coverage, with residents choosing between $10,000, $15,000, or $30,000 in property damage coverage based on their specific needs.

These policies also protect residents against medical expenses and emergency lodging expenses. Resident plans start at just $12.00 per month.

Renters Insurance

Buildium Analytics

With all its services, features, and capabilities, Buildium property management software provides managers with valuable insights into their business and actionable recommendations to save money and improve efficiency.

This real-time performance analysis and personalized analytics can help you set and achieve your goals, regardless of the size of your business.

As a property management software, Buildium offers valuable benchmarking https://www.google.com/data so managers can see how their data compares to industry standards and similar-sized businesses.

This is the perfect way to understand how you compare to your competitors and create opportunities to reach your business’s full potential.

Buildium Property Management Software: Tenant Management Tools

When looking for the right property management software, you’ll want to find one that has advanced leasing capabilities.

With Buildium’s comprehensive suite of tenant management tools, property managers can focus their time on finding the right tenants and increasing their rental opportunities.

From syndicated rental listings and online rental applications to tenant screening tools and an eLease program, Buildium’s tenant management software helps you effectively manage your rentals and overall business operations.

Rental Listings

Buildium Real Estate Listings

With Buildium’s rental listing management tool, property managers can publish rental listings on their website and distribute them to leading online rental sites, including Apartments.com, Zillow Rental Network, Facebook Marketplace, and many others.

The ability to distribute your listings allows property managers to expose their listings to millions of potential renters nationwide without having to post them separately on each site.

The rental listing tool even allows property managers to customize their listings based on the available units. These specialized descriptions include important information for potential renters, such as the number of bedrooms, building type, amenities, monthly rent, and more.

Plus, with the ability to include photos and videos, your listings will be ready when you need them.

Rental Applications

. n addition to sharing your rental listings, property managers can create personalized rental applications to find the best potential tenants.

With Buildium’s personalized rental application form feature, property managers can use a pre-defined standard application or customize it with their own questions and required information.

These online rental applications are easily accessible to potential tenants through your Buildium marketing website. It allows applicants to pay the appropriate fees directly through their online application.

Tenant Screening

The Buildium platform easily categorizes and manages each rental application, allowing you to quickly and thoroughly evaluate applicants using personalized checklists and a comprehensive screening process.

With Buildium’s comprehensive screening feature, property managers can access complete background checks on potential tenants, including information on their credit history, criminal records, and previous evictions. This tool helps you effectively evaluate applicants before reviewing them, thus avoiding wasting valuable time reviewing applications that do not meet the requirements.

eLease

Buildium Monthly Cost

As many property managers know, the traditional rental process often involves a lot of paperwork and procedures.

With Buildium’s eLease service, the entire tenant experience is managed online, so you never have to worry about losing important documents again. From the initial tenant application to their lease agreement (and subsequent agreements), Buildium’s archiving system is second to none.

Property managers can collect legally binding digital signatures thanks to Buildium’s partnership with Adobe Document Cloud. No need to worry about your tenants – they can sign your e-lease agreement from their computer, tablet, or even their phone.

All e-lease agreements can be easily tracked using just the tenant’s name, phone number, or apartment address.

Property managers can also save time with Buildium’s pre-designed lease templates. You can use one of these helpful templates or create and reuse an online template that meets your specific needs.

These templates use auto-fill fields so you can easily edit agreement details like tenant names and rent amounts.

Buildium Pricing: How Much Does Buildium Cost?

Buildium’s property management software has three pricing tiers based on your business size, needs, and accounting requirements. All plans for the property management platform include core services such as:

• Accounting
• Maintenance
• Task and Violation Management
• Communication with residents and board members
• Online portals for residents, board members, and owners
  Essential service starts at $50 per month, Growth service starts at $160, and Premium service (with all the features listed) starts at $460. For more information about Buildium and its pricing plans, visit www.buildium.com/pricing.